Amazon Vendor Central and EDI

  November 06, 2018       By Ray Atia

Amazon Vendor Central and EDI

Distributors and manufacturers are using the Vendor Central platform that was built by Amazon to manage and sell their products online through the Amazon marketplace.

For Distributors and manufacturers  who are not using EDI, the process would be using the Purchase Orders, Shipments and Invoicing

The way is works is that Amazon sends Purchase orders periodically to their Vendor Central users by sending them an email notification.

Once a new purchase order is being received from Amazon, Vendors are expected to respond quickly fulfill the order and ship it as soon as possible if its a dropship order.

The suppliers needs to create a few days before shipping the routing request using the Vendor Central portal. This document will allow them to use a carrier from a pre-existing list.

A few days later, suppliers can log into the shipping carrier account such as FedEx, UPC, print the shipping labels.once products are shipped, vendors should update the orders with the shipment information on the Vendor Central platform. The basic shipping information would be the Tracking number, Carrier name and Expected Delivery Date. After shipment was created and products are shipped, vendors can create the invoice on the Amazon Vendor Central.

Failing to do one of the actions that are required will cause charge backs to the vendors.

One way to avoid chargebacks is to use EDI instead of the manual data entry on the AMazon Vendor Central. Implementing EDI with Amazon is the prefered communication method due to decrease in typos and staying ahead of the game, on time, since EDI is a fully automated system that does most of the work for the vendors.

The EDI process with Amazon Vendor Central sending the EDI-850 which is the Purchase Order to the vendors, then in return, the vendors have to send back to Amazon the EDI-855 which is the Purchase Order Acknowledgement . Then vendors will send the EDI-754 which is the routing request back to Amazon and receive back from Amazon the EDI-754 which is the routing request response. After routing request is received and confirmed by Amazon, the vendors will have to send back to Amazon the EDI-856 which is the Advanced Shipping Notification and after that vendors can send the invoice back to Amazon. This will complete the entire business process with Amazon Vendor Central.

Become EDI compliant with Amazon to speed up the payment process and reduce errors and chargebacks, improve business efficiency and the bottom line profit for your company today.